Volunteer & Trustee meeting minutes Nov. 17th
Roger Clark Memorial Library
Pittsfield Vermont
Meeting Minutes
11/17/08
Meeting brought to order at 7:00pm
In attendance: Susie Martin, Marion Abrams, Sharon Mayor, Angelique Lee, Lorraine Fielder,
Karen Waterworth, Nancy Blessing
Treasurer’s Report
Regular Checking Account
Deposits: $305.00 Donations in memory of Sara Flynn
Disbursements: $141.57 Books
437.13 Books (per Turrell grant)
33.30 Postage
18.99 Events
87.97 Supplies
278.99 Sofa (per Turrell grant)
179.14 After school program
30.00 Saturday program
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Total: $1207.09
Ending Balance: $3319.69
½.com Checking Account:
$ 197.21
CDs: 1000.00 Ranney
1000.00 Jutson
AEF Savings: 641.80
Volunteers encouraged to sign up for shifts.
Volunteers asked to catalog books during shifts. Instructions in folder.
Photos and certificate of appreciation from Philippines Library to which books were donated were reviewed.
Anticipated pen pal letters from Philippine students to follow.
Nancy Blessing continues to investigate use of www.listenupvermont.org.
Sharon presented new Rolodex and library cards. Those present registered and received cards and numbers allowing use of downloadable audio books at www.listenupvermont.org.
Karen presented draft of informational letter to patrons regarding registration and library cards; template for developing a Privacy and Confidentiality Policy; and copy pf Vermont Act 129
Plan made to present draft of Privacy and Confidentiality Policy at next meeting
Plan made to initiate registration and issue library cards after next library meeting in December.
Marion Abrams plans to move ahead with purchase of MP3 players for patron use when downloading audio books.
Lorraine Fielder reported on results of Usborne Book Sale. Total sales of $500.00 (including library purchases) and use of Literacy for a Lifetime grant netted RCML $350.00 worth of free books.
Sharon Mayer nominated and accepted to fill vacancy of trustee as Sandy Begin had previously made it know that she wanted to step down. Sandy will be asked to write letter of resignation.
Future of After School Program discussed. Angelique remains available to spearhead program along with Joyce through the spring of ‘09, but anticipates being unavailable in the fall of ‘09. Any individuals interested in maintaining or redirecting an after school program are encouraged to step forward.
Noted that Turrell grant writing due in February ‘09.
Thank you notes written to Judy Jenson, Trish & Jeff Hegewald, Edie Johnstone, Joe Desena and Becca Rubens for contributions to the after school program.
Noted that ad for RCML will appear in the White River Valley Telephone Directory compiled by the Park House in Rochester.
Sale of telephone directory in library suggested.
Afternoon of Sunday 11/23/08 designated as library work day. Volunteers strongly encouraged to attend from 1-5pm to facilitate the cataloging our many new books.
Possibility of library sponsoring a Yoga Community Awareness Class as offered by Gianna at the Town Hall discussed. Monday afternoon time slot suggested. Marion will follow up with Gianna and Select Board.
December meeting to take place on Thursday, December 4th.
Meeting adjourned at 8:05pm, after which newly purchased sofa assembled and tested for functionality.
Respectfully submitted by Karen Waterworth
