4 posts tagged “trustee”
Roger Clark Memorial Library
Pittsfield Vermont
Meeting Minutes
9/5/08
Present: Susie Martin, Marion Abrams, Sharon Mayer, Karen Waterworth, Angelique Lee
Financial Report by Susie Martin:
$148.00 spent
25.00 donation
$94.00 received from town
Bank balance $3908.01
Half.com account 36.05
Ranney Justin CD $1000.00
AEF savings 641.80
Old Business
All present encouraged to sign up for September shifts which total only nine for the month. Library was short staffed in August. Schedule can be checked at http://tinyurl.com/2ave4j
Volunteer needed to lead the way to utilization of www.listenupvermont.org, the online collection of audio books. Number 333 can be used for tutorial.
Volunteers recruited for book sale at the Bazaar on September 27th. Set up to start at 9am and breakdown likely around 3pm. Sign up sheet to be circulated online.
New Business
Sandy Begin previously expressed desire to step down as trustee.. Appropriate replacements discussed. Marion will recruit some lucky individual
All present agreed to change meeting time to 7:00 pm starting in October.
After school program slated to resume on Tuesday afternoons starting in November. Volunteers needed for organization and presentations. Possible candidates discussed. Interested individuals encouraged to sep forward.
Library trustees voiced desire to increase adult appeal. . Adult programming discussed. Cooking demonstrations suggested by Sharon.
Sharon looks forward to meeting with teen advisory group. Meeting tentatively slated for November. Focus of group discussed. Teens pioneering RCML access to online audio books discussed.
Purchase of MP3 players for patron use in conjunction with Listen Up Vermont program discussed.
Pumpkin carving planned for afternoon of October 28th. Time, source of pumpkins and volunteers to be determined. It is hoped that in addition to volunteer supervisors, teens will help younger children with activity.
Sharon offered to distribute books to Trick-or-Treaters on Halloween.
Possibility of November fundraising dinner and award ceremony discussed.
Halloween book give away discussed.
Flyer listing fall and winter event to be complied by mid October.
Scheduled upcoming events
Doug Lewis Sept 11th 6pm-7pm
Book Sale at Bazaar Sept 27th
Book Club Sept 30th 6:30pm
Submitted by Karen Waterworth
Roger Clark Memorial Library Minutes 8/7/08
Present – Marion, April (secretary), Susie, Sharon, Nancy, Angelique
Treasurer’s report: Checking balance - $3091.05. half.com (telephone) account - $55.35. Ranney/Jutson CDs - $1000 each. AEF savings - $641.80. We received a donation of $100 for our summer programs.
Upcoming events:
8/24 – last summer picnic/scavenger hunt/movie (will check with Becca on scavenger hunt)
9/2 – mushroom walk at 4pm
9/4 – library meeting at 6:30
9/27 – book sale at town bazaar
9/30 – book club at 6:30
Turrell grant: Angelique reported that the next deadline is in Feb. and the process can be done online. What are our needs for Fall 09/Spring 2010? We should definitely ask for book money, but what about the after-school program? We need someone to head this up the year after next as Angelique will not be able to commit.
Listen Up VT: We are looking for someone to run this program, Nancy will review information about this. We paid membership toward this and need to begin training staff and offering to community. Maybe purchase MP3 players to circulate?
Monthly display: Ray Rice is on board for August.
Cataloging: Susie is weeding the card catalog so that we can add new ones. We file by title and author. New cards need to be sorted into categories (such as adult fiction, easy reader, etc.), then alphabetized by author and title. Author cards can go in drawers; title cards are not cleaned out yet.
Book sale is 9/27. Be ready to volunteer!
We have a lot of new juvenile books from Turrell Grant – spread the word!
Privacy compliance: Per State of VT, we need to develop a new circulation policy – all patrons need to be assigned a number, rather than using name to check out books.
Language program: Sue would be willing to teach Korean if there is interest. John could also teach Chinese twice a week! We don’t have a library person who can host on a regular basis at this point. Perhaps we can fold this into the after-school program? We will check with Angelique and Joyce. Another thought was that we could offer adult cooking/language classes?
Roger Clark Memorial Library Meeting Minutes 6/5/08
Attending: April Hayden (Trustee & secretary), Marion Abrams (trustee Chair), Susie Martin (Trustee & treasurer), Karen Waterworth (trustee & Secretary), nancy Blessing (volunteer), Sharon Mayer (volunteer), Angelique Lee (volunteer)
Treasurer’s Report:
Half.com $94.08, R & J CDs $1,000 each, Checking ending balance $4,262.41, AEF CD $641.53.
Planning of Summer events:
Picnics will be held June 29 (Karen), July 20 (Kelly), and August 24 (Nancy). Special events/neighborhood games will be held during picnic.
Saturday story time will be held during July and August from 9:30-10:30 starting July 12. Library will be open from 9-11.
We now have a movie license. Nancy will lend us “A Bug’s Life”; Courtney- projector?; Marion – speakers.
Jason will lead a mushroom walk in July – if weather has been rainy enough.
Greg Lobella will do a “parachute tutorial” with any interested parties, Sharon will pick up Parachute, and Nancy will look for her book on games.
Reading incentive program – We’ll give bug stickers for visits to the library – we will submit proposal to Greg for Picarellos’ Pizza certificates!
TAG – Teen Advisory Group – proposed a movie and pizza night and maybe a sleepover?
Adult programs – There were seven who attended the retirement program. There was some discussion about community interest in adult events – perhaps we will wait until fall.
Mailing – Angelique will coordinate and design but will need help with putting together.
The Killington Library is hosting a resort librarian meeting. Anyone interested in attending? No one was able.
The first set of new Ingram books are here – primarily junior fiction.
Listen Up VT – we need to get trained for this and find out more about passwords.
Do we want to get a dry erase board to feature/highlight upcoming events? Tabled for now.
Library Trustee Meeting Minutes (continued)
It was decided that the Book Club will not meet during the summer months, but will resume sometime in September. Regular host, Sharon Mayer, encourages members to read the next selection, Twenty Chickens For A Saddle by Robyn Scott, at their leisure and be prepared to discuss it in the fall.
Angelique Lee offered to take on the task of finding a suitable sofa for readers with funds from the Turrell Grant as previously decided.
July 12th was chosen as the start date for this summer’s Saturday morning Story Hour. The library will be open from 9 to 11 for story hour and a related arts & crafts project suitable for preschool aged children. A variety of library enthusiasts are encouraged to assume responsibility for hosting at least one of these sessions.
It was mentioned that the Roger Clark Memorial Library was largely featured in a documentary film about the Cliff Grant Children’s Literacy Foundation.
A note was written to thank Mr. Skrobak for his retirement planning presentation on May 28th.
The meeting was adjourned by 8:30 pm
Roger Clark Memorial Library
Pittsfield Vermont
Meeting Minutes
March 6, 2008
New trustees April Hayden and Karen Waterworth were welcomed.
Marion Abrams was named Chairperson: Susie Martin, Treasurer; April Hayden and Karen Waterworth, Secretaries.
Volunteers Sharon Mayer and Angelique Lee were present.
Treasurer’s report was presented; accounts reviewed and found to be in good order.
Old Business
Most library shifts had been covered with just a few still in need of coverage,
Angelique Lee hoped to attend Materials Review on April 4th at the Sherburne Library prior to compiling a possible order list for Child and Juvenile Fiction and Nonfiction.
New Business
Angelique presented a long list of periodicals that might be of interest to children. The list was approved with few exceptions.
The continuing after school programs were discussed.
It was noted that Linda McFarlane would be covering the second music session as Susie Smollen was ill.
The Travel the World program slated for March 11th was discussed sounded well organized.
The freewill fundraising April 1st Spaghetti Dinner prepared by the after school program participants under the direction of Joyce and Roger Stevens was a topic of conversation and concern was voiced regarding the encouragement of broader community attendance.
Having adopted the display for March, Susie Martin made a fine show of a number of cookbooks from the library’s collection. Other members are encouraged to adopt a monthly display.
The email list of persons interested in library news was discussed. Out of respect for those on the list Marion expressed a reluctance to open the list to other users no matter how worthy their cause. Some discussion was devoted to the possibility of developing an online community bulletin board or blog at some point, though not necessarily under the auspices of the library.
It was decided not to place a Scholastic order.
The summer reading program, “Catch the Reading Bug” was a topic of discussion. A decision was made to purchase a modest amount of supplies to encourage participation.
Respectfully recorded,
Karen Waterworth
