6 posts tagged “trustees”
Roger Clark Memorial Library
Pittsfield, Vermont
Minutes of meeting 12/04/08
Called to order at 7:07 pm
Present: Susie Martin, Marion Abrams, Sharon Mayer, April Hayden , Karen Waterworth
Nancy Blessing & Angelique Lee
Treasurer’s Report
Receipts $ 100.00 Donated in memory of Sara Flynn
Disbursed 375.64 Books
74.41 Supplies
Account Balance 2987.64
197.21 ½.com(Vonage)
Ranney CD 1036.76 Maturity date 12//04/08
Jutson CD 1036.70 Maturity date 12/10/08
(both to be renewed and interest deposited in ½.com account)
AEF Savings 642.20
Cash on hand 23.55
Nancy extended thanks to Angelique & family for massive effort and accomplishment during recent library work day.
Signage discussed.
Marion to follow up on previously cleared by select board plan to place two signs on green to heighten awareness of library presence.
Plexiglas cover suggested for bulletin board on front of building.
New signs on books shelves created by Angelique & Sharon noted and Sharon volunteered to
improve same with Velcro .
After school programming discussed.
In ‘09, Angelique will strive to provide programming for students in grade 5 and up.
Any volunteer wishing to carry on programming for younger children encouraged to step forward.
Tracy and Eunice mentioned as individuals who had expressed interest in providing programming.
Participation in The Big Read sponsored by The Vermont Humanities Council discussed. This year’s book selection is Fahrenheit 45, 10 free books available to participating libraries.
Library volunteers encouraged to attend the Women’s Alliance Dinner at the Swiss Farm on December 10th as the Trustees will at that time present an award to one deserving library volunteer.
Game night discussed. Hope to expand appeal to the adult community expressed. Timing and child care discussed; a Cabin Fever February Pot Luck Game Night suggested. Karen likely to follow up on plan.
Nancy Blessing indicated continued exploration of Listen Up Vermont downloadable books and plans to keep us informed.
Quarterly work days slated for January 11th, April 5th, July 12th & October 18th in the coming year.
Karen asked to write a letter to library users explaining purpose of registration and issuance of new library cards.
Thank you notes sent to Saskia Hagengroom and the Hayden family for presenting after school programs.
Decision made to again request $940.00 from town budget in 2009
Angelique plans to write Turrell grant by February 1st due date
Next Trustee Meeting scheduled for Sunday, January 11,2009, 12-1:00pm. Followed by the aforementioned workday.
Minutes submitted by Karen Waterworth
Roger Clark Memorial Library
Meeting Minutes
April 3, 2008
Attending: April Hayden (trustee secretary), Susie Martin (trustee treasurer), Karen Waterworth (trustee), Marion Abrams (trustee chair), Sharon Mayer (volunteer), Angelique Lee (volunteer).
Treasurer’s report
Expenses included $69.99 for supplies, $114.15 books, $63.12 after-school program, $100 for music - for a total of $347.26. Balance in our account is $5,293.67. The spaghetti supper collected $420 in donations; Joyce’s expenses have not been subtracted from that figure yet. Vonage account has $133.02. Our two CD’s have $1000 and $1,197.97.
Book Purchasing
We have $1,500 from grant to buy books this year. Angelique and April have made a list of approximately $1000 worth in Ingram. List needs to be checked against our collection. Could be part of our work day scheduled for April 27th.
A good selection of periodicals have been ordered using Winnie Bell grant.
Upcoming Programs
We will hold summer family picnics on Thursdays from 5-7 during the months of June, July, and August. Saturday story and craft time will be held from 9-11 in July and August. April, Angelique, Kelly?, others? will lead programs. A sub-committee to brainstorm the summer reading program was started: Joyce, Sharon, Angelique, April. We anticipate an active/outdoor focus. Are also thinking about targeting 10+ age group.
Picarello’s Pizza will donate pizza certificates for our summer programs. We still need to decide how we want to use them, how many and to submit a proposal.
Youth Book Advisory Session
…will be held on April 26th from 11-1 – with pizza!
Marion will send TYs to after-school program volunteers.
Grant Follow-up
We agreed that a comfy loveseat or small futon couch would be a good addition to the library. ? will look for one at a discount.
Game Nights…
were not a big success this winter. We hope to change time to Fridays after school next year and catch some bus traffic.
Summer Mailer
All agreed that we should continue to reach the community in this way/ be consistent with our message. Target date to send to all Pittsfield box holders is May 15th.
Adult Programs
We are still considering holding some special, informational, fun events for adults - such as Feng Shui, cooking, financial planning, wills… Interest of presenters and participants to be determined…
Work Day…
scheduled for April 27th at noon.
Announcements
Two new documentaries have arrived: VT Creative Economy and Eggs 101.
Book club will meet again on April 29th at 6:30.
Music for little ones is April 12th at 10.
The book club was featured in a front-page article in the most recent Vermont Journal.
Next meeting: May 8th at 6:30.
Library board & volunteer meeting notes 2.7.09
attending: Susan Davidson (trustee & secretary), Susie Martin (trustee), Sandy Begin (trustee), Kelly Zieggler (volunteer).
Treasurer’s Report:
Receipts: $ 51.00 Gingerbread house raffle
250.00 Winnie Bell grant
3100.00 Turrell grant
Disbursements: $182.82 Postage
40.00 Post office box
65.55 Books
16.78 Miscellaneous/supplies
63.75 After school program
316.00 After school program
50.00 Green Mtn Library Conference
Balance: $5665.63
Half.com account
Beginning: $ 112.29
+ 109.25 CD interest
- 44.98 Vonage
Balance: $ 176.56
A.E.F. CD: $1197.97
Ranney CD: $1000.00
Jutson CD: $1000.00
Old Business
Susan hasn’t heard from the Rural Legal people. She’ll be looking for a phone number for contact.
New Business
Money available to spend thru grants:
$1K juvenile fiction & non fiction books
$500 kid’s books
$250 kid’s periodicals
Also want to purchase new adult books, but don’t have grant $ for that. What do we want to spend from our funds for adult books, and in what time cycle?
Need to find out what Ingram charges to prep books for library, with mylar and cataloging.
Susie and Marion to go over numbers to see how much we can spend quarterly for the year for adult books. Look at wishlists on library website created by April Hayden and Angelique to give feedback or add books.
Must purchase kid’s periodicals for Winnie Bell grant fulfillment. $250 to spend. Suggestions: Highlights 5; Ranger Rick; Nickelodeon
Programs
Sat. 2.9: James Mee for music with kids. Then Susie Smollen will pick up after that.
Table discussion on Jan Reynolds until next month, when April can describe it. Possibly it’s a summer picnic plan.
VT Arts Council puzzle program: too large of a project for library to take on at this time
T-shirt
Angelique has done a beautiful design for t-shirt. Think about selling the t-shirts at the autumn bazaar.
Adopt a display
Ideas: knitting; aviation; electricity; Hardy Boys;
Request books from Midstate Libraries
Can purchase $50 of new books for display
Can donate or loan books
Not a huge commitment, so it’s a good way to get people involved in library
Trustee possibilities for one-year term discussed, beginning in March
Note from Angelique
Kelly and Steph are helping to mylar collection. They’re almost done.
Bunch of new books from Midstate Libraries and state library that need to be cataloged. Much cataloging to be done.
Need to add spine labels to books that have lost them.
We have $300 from Turrell grant to buy seating for children’s area: beanbag chairs.
Message board is here!
Feel free to put books out for display, rotating as you want.
Announcements
Thanks to Johnnie Goldfish. He’s done a great job promoting library events.
New record-keeping procedure in white binder.
Roger Clark Memorial Library
Pittsfield Vermont
Meeting Minutes 12/6/07
Attending: Susie Martin (Trustee & treasurer), April Hayden (trustee), Angelique Lee (trustee), Marion Abrams (Trustee chair & acting secretary).
Mission statement: To be a multi generation community center fostering traditional, cultural and technological literacy. Was unanimously approved
Marion and Angelique reported on their meeting with Joyce to plan the Tuesday after school program.
April will research books from mid state library on the theme of each session. Marion will send her a schedule of activities
It was decided to schedule a work day January 13th at 1:00 to clear weeded books from the shelves, pull cards, catalog books etc... We need boxes for this.
Decided to do another town wide mailing to be sent out early January. We will list Tuesday program schedule, the Saturday music program and Chinese, book club, e mail classes, game nights etc... We will emphasize that the library is not just for kids, there are new books and activities for adults too.
Once we have a phone we will promote one on one e mail classes during open hours Thursday nights. People can call to make an appointment. We will need volunteer tutors for this and can provide them with information on teaching seniors and absolute beginners.
It was decided (after much discussion and a brief sword fight) that we will try to schedule weekend programs on Saturdays (music, Chinese and summer story and craft) so that people will get used to coming to the library Saturdays. We will aim to start the music educator Feb 14th and continue the second Saturday of every month for 6 months.
Susan Davidson's term as a trustee will expire at Town Meeting. She does not want to continue. If April takes her place that leaves a one year term to be filled. We discussed a few ideas. Watch out, it could be you!
We would like to start an adopt a monthly display program to start in January. We will try to find one family, person, or group to create a display each month. They can pick any theme they like (could be seasonal like valentines day or spring, could be something of interest like cooking, hiking, biking, photography, picture books....). We will write out procedures to clarify, but basically the group chooses several books some from the shelves, to be ordered from mid sate, or to be donated by the group, AND some to be purchased with a small budget to purchase a few books each month. This way we'll have a new display, and our collection will grow representing the interests of our community. Marion will write up structure, Angelique will contact people for the first month.
Announcements
-We will host game nights or afternoons this winter. Karen Waterworth and Kelly Zieggler have agreed to run this. They are thinking 4pm last Sunday of the month starting December or January.
-Thank you Susie for taking on thank you notes.
-Since there will be a community dinner as part of the after school program we will not do a Chinese new year party.
-New book club date January 10th 6:30pm.
-As you can see we need lots of help. Please talk up library programs and recruit volunteers to help.
Meeting notes 8.2.07
Present: Marion Abrams, Susan Davidson, Angelique Lee, Susie Martin, Kelly Ziegler, Courtney DeSena, April Hayden
Treasurer’s report:
$25 donation
$120.29 expenses
1863.82 current balance
New $21 donation
Future meeting times:
1st Thurs of ea month 6:30 pm
Next mtg 9.6
Next picnic / last picnic: 8.26
We will have donated flatbread pizza again with pot luck for salads drinks and deserts.
Drinks, salads, desserts also assigned to library volunteers
Angelique looking into live music (Pea Pickers)
Bazaar activities for the library, for fundraising and public relations
Book sale
Popcorn with popcorn machine
Marion has 10 x 10 tent that we’ll use
Prepublicity: posters and press releases
Signage for tent
Angelique: Report on grant apps and status
See Grant Application Status Report 8.1.07 below
Joyce offered to do fundraising dinner for library. $16 pp / $9 pp to library. Looking at mid-September date.
Announcements
re. Tuesday after school program – from Joyce:
“I am working on the tuesday thing and if anyone has any ideas or would like to donate their time and a project for the day I would love any input. I will let you know as soon as I have a schedule of things and people to set this up.”
-Book club meeting 6:30 pm August 30th
-Kids program, spread the word. Saturdays 9:30am.
-Youth volunteers. Know Anyone who would like to participate? Contact April.
-Letters have been sent to Selectboard and Historical Society. They are in the notebook.
-Please catalog books during your shift. Instructions will be in the “notes” binder.
- We need donations for sale and collection.
Weeding protocol defined
Books that haven’t gone out in 5 years: LOTS in current collection
Graph as in United Way thermometer showing new books coming into the library
Discussion on signage for the front of the library
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*Grant Application Status Report – August 1, 2007
APPLICATIONS COMPLETED
DUC (Books Received)
Online form filled out and art books received – Thank you April!
Turrell Fund (Awaiting Decision)
Application sent in July 24, 2007
Funds requested for children's and juvenile books and extensive programming: $3100
Program cost to RCML: $200 if approved
Pathways Within, Inc.: Books For Kids (Approved)
Application sent in July 24, 2007
They are shipping us 50 children's softcover storybooks.
Program cost to RCML: $30 to defray shipping and handling
Children's Literacy Foundation (CLiF) (Awaiting Decision)
Application sent in July 12, 2007
Matching book grant of 3-to-1 to our $350 of RAISED funds
APPLICATIONS IN PROGRESS
Libri Foundation
Matching book grant of 2-to-1 to our $350 of RAISED funds
Application DUE August 15, January 15 or April 15
Pathways Within, Inc: Bi-Annual Book Grant
Roads to Reading Initiative
Application DUE October 15
Grant of 100+ books
Program cost to RCML: $75 to defray shipping and handling
POTENTIAL GRANTS
Ezra Jack Keats Foundation
DUE September 15 - $500 for unique art or creativity programming – IDEAS ANYONE??
Vermont Arts Council
Programming, matching funds
Paul Post Fund
Programming for young adults - DUE June 1
Vermont Humanities Council
Programming, matching funds or literacy program
June 3, 2007, 4 pm
Meeting Recap submitted by Angelique Lee
Children's Programming Team
Roger Clark Memorial Library
Present: Angelique Lee, April Hayden, Courtney Desena
1 We agreed to ask Marion if we could keep records of our efforts and notes on events at the Vox site so that there is continuity and a foundation for future Teams.
2 We discussed offering programming for infant through young adult, realizing that we will sometimes offer intergenerational programming.
3 State summer reading program starts in February. We are too late to join and receive funding per a phone call with our contact Rob Geissler, but he is providing us with a copy of the materials. We will offer local kids the opportunity to follow the program, but realize that most kids are probably already engaged at the Killington Library.
When we receive the performers list, Angelique will leave it at the library so we can all tag
our favorite ideas and see what consensus we can come to, and who is available. At that point
we will ask Marion for money. We hope to schedule performers on Saturday mornings.
4 Saturday shifts will become "Special Saturdays" where the volunteer will offer something our of the ordinary for kids, it will be announced on posters and our bulletin board. April will offer storytime and a craft, Angelique may just bring in muffins and lemonade, or set out a special book display on an interesting summer subject. The volunteer can do whatever they are comfortable doing, it is self determined.
5 Community Picnic is a time we would like to do something special to increase our circulation numbers, like offer a treat of some kind for Pittsfield kids when they take out a book. We probably need to revisit this, we didn't go beyond this.
6 We would definitely like to apply for a CliF grant, Angelique will call to confirm August deadline and start the paperwork. We discussed having a fundraiser at the Fall Bazaar to raise the $300 that we would need. Note that the Libri Foundation rural book grant also requires matching funds of $250 max, so we can aim extra high if we're up for it! Some ideas were face painting, balloon fund raiser with nice prizes, ice cream or creamees. We could have a big sidewalk chalk mural project as an attraction, April suggested something more permanent. Weeded kids books could be sold for a small donation. We are all going to give this some thought to the Bazaar.
7 We started a Wishlist for the children's section:
• Glider Rocker for moms
• Comfy floor pillows or beanbag chairs for kids
• Update toy/truck collection, add kid's kitchen (April may donate)
• Chalkboard
• Rug
• Carpet Squares (let's shoot for extra fun colors, no beige!)
• Markers/Crayons/Paper (I added this, my daughter suggested it)
• Rockers on the front porch
8 We started a "Kid's Picks" shelf. Courtney has been designated official designer and will create a beautiful sign for the black corner display. The display will ask kids to put a recommended book on the shelf, fill out an index card with their name and the reason it is good, and take a small packet of goldfish for their troubles. Courtney is also purchasing some plastic buckets for the goldfish, markers and index cards to hang from the display. April's daughter Maisy kicked off the shelf with a few of her favorite picks.
We will expand on this during the school year by contacting teachers at the Stockbridge and Killington schools to ask if local kids' book report projects can be featured at the library. This will give us a great program for grant money to purchase a display, current books driven by kid interests, and draw in more community. This is a good Turrell Fund program.
9 We discussed afterschool programming for the fall. Special Tuesday after-school snack and book time for kids getting off the bus. We will need an additional component to draw kids, something that encourages weekly participation. This is another Turrell Fund program.
10 We discussed starting a book donation program where the donor would be acknowledged with a special book plate, and a certificate or letter. This is for people to donate their favorite books, or hopefully to make a donation in honor of a friend or relative on their birthday or a holiday.
11 We are going to keep an eye out for local folk who may be able to share their interests, travels, talents, history, and skills at the library in the form of a program or display. We will share info with Marion, since she mentioned working on developing this resource.
